AI Features
What the AI can do for you, what it costs, and how you stay in control
AI does the typing — you keep the final say
Ardent Seller's AI features exist to remove data entry, not judgment. They read your invoices, receipts, and paper sales records, draft Etsy listing copy, and suggest price changes — but every one of them stops at a review screen where you check, edit, and confirm before anything is saved. All of them are opt-out (you can switch each off in Settings), metered against a monthly allowance or credits, and covered by the same privacy promise: your data is never used to train AI models.
What the AI features are
AI Invoice & Receipt Import
Photograph or upload a vendor invoice or expense receipt and get a ready-to-review purchase or expense draft — vendor, line items, and landed costs included.
Snap-a-Sale
Photograph a paper sales record — a market tally sheet, order form, or notebook page — and turn it into completed sales that decrement stock.
AI Listing Copywriter
Draft an Etsy-ready title, description, 13 tags, and a materials list grounded in your product's real recipe — then copy it out or save it to the product.
Smart Pricing Advisor
A free Pricing Health report for every plan, plus AI-generated price recommendations you accept, edit, dismiss, or snooze one card at a time.
Smart Restock Alerts
Reorder recommendations built from your sales history and seasonal patterns — what to order, how much, and by when.
Statistical, not AI: it sends nothing to any AI provider, needs no consent toggle, and is free and unmetered.
You always review before anything commits
No AI feature in Ardent Seller writes to your books on its own. Document imports land in a review screen before a transaction is created, listing copy is drafted for you to edit and apply, and pricing recommendations wait for an explicit Accept. If you never click confirm, nothing changes.
Consent: the AI Features toggles
Everything AI is controlled from one place: go to Settings → Account Preferences and find the card titled "AI Features" ("Control the AI-powered features available to this account"). Editing these toggles requires the manage-settings role. The first three toggles save when you click Update — and because account updates are audited, the audit trail doubles as your consent record. The email-body toggle saves the moment you flip it.
| Toggle | Default | What it gates |
|---|---|---|
| AI document capture | On | All document-capture flows: invoice import, expense-receipt import, and Snap-a-Sale, plus email-to-import. Off hides the "Import invoice", "Import receipt", and "Snap a sale" buttons and the server refuses uploads and extraction. |
| AI pricing advisor | On | Metered AI pricing analysis runs. Off hides the AI entry points and refuses new analyses — the free Pricing Health report stays fully available. |
| AI listing copywriter | On | AI listing-copy generation. Off hides the copywriter entry points entirely and refuses new generations. |
| Read receipts sent in the email body | Off | Whether a forwarded email with no attachment has its body text parsed as a receipt. Lives inside the Email-to-import block and is disabled unless AI document capture is on. The body is read as text only — never rendered, and links inside it are never opened. |
Turning a toggle off does two things: the server refuses to run that feature, and its entry points disappear from the app — no grayed-out buttons, no reminders. Turning AI document capture off hides "Import invoice", "Import receipt", and "Snap a sale" all at once (one switch covers all three capture flows) and disables email-to-import. Turning AI pricing advisor off removes the AI recommendation actions but leaves the free Pricing Health report fully available.
Allowances & credits
AI runs are metered on two rails. Flat-rate plans (Free, Maker, Artisan, Workshop) include a monthly allowance per operation that resets each billing period. Pay As You Go has no allowance — each successful run draws from your credit balance instead ($1 per credit; PAYG accounts get 30 free credits each month plus a one-time 50-credit signup bonus), and PAYG never hard-stops.
| Plan | Document imports | Pricing analyses | Listing copy |
|---|---|---|---|
| Free ($0) | 3 per month | 1 per month | 5 per month |
| Maker ($19/mo) | 25 per month | 5 per month | 40 per month |
| Artisan ($49/mo) | 75 per month | 15 per month | 120 per month |
| Workshop ($89/mo) | 200 per month | 40 per month | 300 per month |
| Pay As You Go | 1 credit each | 2 credits each | 1 credit each |
- Document imports are one shared pool — invoice imports, expense receipts, and Snap-a-Sale captures all draw from the same monthly count.
- You only pay for success — a failed, unreadable, or refused run never consumes an allowance unit or a credit. (A successful extraction counts even if you later discard the draft.) The allowance check happens before the AI is called.
- When a flat-plan allowance runs out, that feature stops until the period resets and you'll see an upgrade prompt — there is no overage billing and no top-up pack.
- Free fallbacks always remain — manual entry with your file pre-attached for documents, and the free Pricing Health report for pricing. Smart Restock Alerts is free and unmetered on every plan.
Privacy: what is sent and what never is
All AI features use Anthropic's Claude. Your data is never used to train AI models, and each feature sends only what it needs:
| Feature | What is sent | Never sent |
|---|---|---|
| Document capture | The document you photograph or upload (invoice, receipt, or paper sales record) so its contents can be extracted. | Anything you did not upload. |
| Pricing advisor | A compact snapshot per item: name, category, cost and its source, price, margin, target, sales velocity, fee rates, listing price and views, competitor prices, and past dismissals. | Customer identities or raw transactions. |
| Listing copywriter | The product's details: name, description, price, variants, attributes, label ingredients and allergens, existing tags and materials, and recipe ingredient names. | Costs, margins, quantities on hand, or customer data. |
| Smart Restock Alerts | Nothing — computed entirely inside Ardent Seller. | Everything. No external calls at all. |
Uploaded documents are stored in a private bucket and served through signed URLs only. Smart Restock Alerts sends nothing anywhere — it is statistical math computed inside Ardent Seller. For the full details, see our privacy policy (linked in the footer of every page).
Related articles
AI Invoice & Receipt Import
Photograph or upload vendor invoices and expense receipts and let Ardent Seller draft the transaction — what gets extracted, the review step, email-to-import setup, costs, and limits.
Smart Pricing Advisor
Two layers of pricing help in Ardent Seller: a free Pricing Health report on every plan, and AI price recommendations you accept, edit, dismiss, or snooze — nothing ever reprices silently.
Billing & Plans
Every Ardent Seller plan compared — prices, transaction limits, users, locations, and storage — plus how Pay As You Go credits, annual billing, signup bonuses, and plan changes work.